Recruitment at Chevron Employees Multipurpose Cooperative Society

3. Human Resources / Admin & Legal Manager

Location: Lekki, Lagos

Responsibilities and Duties
Human Resources:

• Coordinates onboarding activities for new employees including documentation, file creation and provision of work tools;
• Ensures job descriptions are available for each role within the company and carries out annual update;
• Audits the human resources needs of departments in line with the company’s policy on hiring/recruitment and communicates the needs to the General Manager (GM);
• Coordinates and conducts entry/exit interviews for employees;
• Actively participates in employee management and dispute resolution process;
• Responsible for creating an open and enabling environment for employees;
• Educates employees on all company policies and procedures such as leave, attendance, and dress code;
• Submits yearly review of employees’ job functions and alignment with organizational goals;
• Coordinates employees’ leave process and ensures adherence to the company’s policy on leave management;
• Supervises the administrative unit staff by ensuring they are enabled to carry out their roles in accordance with their KJR;
• Handles all personnel issues and escalates unresolved issues to the GM for prompt resolution;
• Carries out duties as may be assigned by the GM;
• Prepares and provides timely reports to the GM.

Learning and Development:

• Liaises with line managers to assess the training needs of employees and communicates the needs in line with the company’s policy to the GM for approval.

Performance Management:

• Works with line managers to set and cascade key performance indicators to employees;
• Collates the company’s performance review results and manages documentation;
• Ensures monthly, quarterly, bi-annual or annual performance reviews are carried out by line managers.

Total Reward:

• Works with the company’s accountant to prepare payroll of all employees monthly;
• Prepares and sends payslip to employees monthly.

Administration:

• Maintains, manages, and updates all employees’ individual files both physical and electronic;
• Creates, manages and updates the company’s database with relevant information;
• Acts as the custodian of work tools;
• Ensures employees are provided with all the resources needed to carry out their job functions;
• Responsible for the effective management and supervision of all administrative staff;
• Ensures the proper management of workstations;
• Responsible for the management of the IT unit and provides support when needed;
• Ensures adherence to the company’s policies;
• Prepares monthly reports on activities carried out by the company and sends the reports to the General Manager.

Legal:

• Serves as a liaison between the company and external solicitors;
• Prepares legal documentation and reviews contracts and agreements;
• Responsible for managing files and contracts with vendors;
• Ensures proper filing of important company documents, including legal documents.

Qualifications and Experience

• Bachelor’s degree (Law degree is preferred) from a reputable and accredited higher institution
• Certification in human resources would be an added advantage
• 3 – 5 years’ work experience in a similar role

Location: Lekki, Lagos

Responsibilities and Duties
Real Estate – Prospects & New Projects:

• Receive and maintain database of real estate proposals
• Receive member expressions of interest and subscription for all accepted real estate opportunities
• Receive and respond to member enquiries on real estate products
• Work with the company’s legal adviser to draft projects contract documents and contract administration correspondence
• Review project plans and proposals and work with management to develop project objectives
• Assist the real estate subcommittee as required

Real Estate – Existing Projects:

• Keep and maintain records of members’ subscriptions – withdrawals, ownership transfers, change of name, additional subscription and other changes to subscription status
• Liaise with the project accountant on subscribers account status
• Keep tab of all payments milestones to vendors and follow up with the accounts department (via project accountant) to ensure prompt remittance to vendors
• Review contractors’ bills to ensure alignment with project milestones and budget and recommend for approval accordingly
• Forward all reviewed contractors bills to accounts department for further processing
• Ensure all relevant safety objectives and legal requirements are observed in the delivery of all real estate projects
• Ensure that the quality of work carried out by the contractors meets/exceeds the specification required by the society
• Identify technical and mechanical snags and ensure solutions are implemented promptly
• Develop project-specific procedures for the work to be carried out
• Serve as Secretariat representative during vendor meetings.
• Ensure prompt execution of all actions from meetings.
• Carry out regular site visits to all projects.
• Render reports on progress and quality of work per site visits.
• Escalate all unresolved issues to appropriate levels for prompt handling.
• Carry out all other duties as assigned by the Unit Head.
• Provide weekly and/or monthly update on the status of all real estate projects to the Unit Lead

Facilities Management:

• Ensure CEMCS buildings, amenities/facilities are always in suitable working conditions and meet all health and safety requirements.
• Adopt an early detection and damage prevention approach for all facilities through close monitoring and work to resolve any issues/faults promptly.
• Ensure regular maintenance of office plants and equipment- generators, pumping machines, water treatment plants, sewage tanks.
• Prepare and render monthly reports accordingly

Qualifications and Experience

• Bachelor’s degree (Engineering) / HND from a reputable and accredited higher institution;
• A certification in project management would be an added advantage
• 3 –5 years’ work experience in Project Management preferably in the Real Estate Sector

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Location: Warri, Delta

Responsibilities and Duties

• Receive members (Regular and Retirees) requests/enquiries for CEMCS products and services and provide advisory services
• Serve as liaison officer between the members and the CEMCS Head office
• Follow-up with the respective units to ensure members requests/enquiries are treated promptly
• Ensure all payments for CEMCS products and services are accounted for appropriately, receipts issued and remitted to the bank promptly
• Coordinate all CEMCS activities on location
• Support CEMCS Warri Representative as required
• Escalate to your supervisor promptly all unresolved issues that require superior level intervention
• Prepare and render monthly reports appropriately to the Business Support Lead

Qualifications and Experience

• First degree from a reputable and accredited higher institution
• 1 – 3 years’ work experience

How to Apply for Chevron Recruitment

Click here to apply

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STEP 2: Click on SIGN UP, input your details and confirm your email address.

STEP 3: Select the role you wish to apply for before submitting your application

NOTE: It is more advisable to do this application on a PC or Laptop. But if you have just a mobile phone, you can still go ahead. Success!